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Privacy Policy

1. Introduction

GoggleDocs Education ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.goggledocseducation.com (the "Site") and use our services.

Please read this Privacy Policy carefully. By using our Site, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

 

2. Information We Collect

2.1 Personal Data

We may collect personally identifiable information that you voluntarily provide to us when you:

  1. Subscribe to our mailing list

  2. Contact us via our contact form

  3. Interact with our Site

The personal data we collect may include:

  1. Email address (required for mailing list)

  2. Name (optional)

  3. Health Professional Role (e.g., GP/Primary Care, Consultant/Specialist, Nurse Practitioner, Pharmacist, Dietitian, Medical Student/Trainee)

  4. Country of Practice

2.2 Usage Data

We may automatically collect certain information when you visit our Site, including:

  1. IP address

  2. Browser type and version

  3. Pages you visit on our Site

  4. Time and date of your visit

  5. Time spent on pages

  6. Operating system

  7. Referring website addresses

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Site and store certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

Types of cookies we use:

  1. Essential cookies: Required for the Site to function properly

  2. Analytics cookies: Help us understand how visitors interact with our Site (e.g., Google Analytics)

  3. Preference cookies: Remember your settings and preferences

 

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 To Provide and Maintain Our Services

  1. Process your mailing list subscription

  2. Send you educational content, trial summaries, and updates

  3. Respond to your enquiries and provide customer support

  4. Communicate with you about our services

3.2 To Improve Our Services

  1. Analyse how our Site is used

  2. Monitor and analyse usage trends

  3. Improve Site functionality and user experience

  4. Develop new features and content

3.3 For Marketing and Communications

  1. Send you newsletters and educational content (only if you've subscribed)

  2. Notify you about changes to our services

  3. Provide information about events or content we think may interest you

You can unsubscribe from our mailing list at any time by clicking the "unsubscribe" link in our emails or contacting us directly.

3.4 For Legal and Safety Purposes

  1. Comply with legal obligations

  2. Protect and defend our rights and property

  3. Prevent fraud or abuse

  4. Ensure the safety and security of our users

 

4. Legal Basis for Processing (UK GDPR)

Under UK GDPR, we process your personal data under the following legal bases:

  1. Consent: When you subscribe to our mailing list or contact us voluntarily

  2. Legitimate interests: To operate and improve our Site, provide educational content, and communicate with healthcare professionals about relevant medical education

  3. Legal obligation: To comply with applicable laws and regulations

 

5. How We Share Your Information

We do not sell, trade, or rent your personal data to third parties.

We may share your information with:

5.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

  1. Email service providers (e.g., Mailchimp, ConvertKit) to manage our mailing list and send emails

  2. Website hosting providers (e.g., Wix) to host our Site

  3. Analytics providers (e.g., Google Analytics) to analyse Site usage

These third parties are contractually obligated to use your information only for the purposes we specify and to protect your data.

5.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5.3 Business Transfers

If GoggleDocs Education is involved in a merger, acquisition, or sale of assets, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.

 

6. International Data Transfers

Our service providers may be located outside the United Kingdom and European Economic Area (EEA). When we transfer your personal data internationally, we ensure appropriate safeguards are in place, such as:

  1. Standard Contractual Clauses approved by the UK Information Commissioner's Office (ICO)

  2. Adequacy decisions by the UK government

 

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

  1. Mailing list data: Retained until you unsubscribe or request deletion

  2. Contact form enquiries: Retained for up to 2 years

  3. Analytics data: Anonymised and retained for up to 26 months

 

8. Your Data Protection Rights

Under UK GDPR and the Data Protection Act 2018, you have the following rights:

8.1 Right to Access

You have the right to request copies of your personal data.

8.2 Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data.

8.3 Right to Erasure

You have the right to request deletion of your personal data in certain circumstances.

8.4 Right to Restrict Processing

You have the right to request restriction of processing of your personal data in certain circumstances.

8.5 Right to Object

You have the right to object to our processing of your personal data in certain circumstances.

8.6 Right to Data Portability

You have the right to request transfer of your data to another organisation or directly to you in certain circumstances.

8.7 Right to Withdraw Consent

Where we rely on your consent to process your data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details in Section 12.

You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) if you believe we have not handled your personal data properly.

ICO Contact Details:

  1. Website: https://ico.org.uk/

  2. Telephone: 0303 123 1113

 

9. Security of Your Information

We use administrative, technical, and physical security measures to protect your personal data. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee absolute security.

Security measures include:

  1. Encryption of data in transit (SSL/TLS)

  2. Access controls and authentication

  3. Regular security assessments

  4. Staff training on data protection

 

10. Third-Party Websites

Our Site may contain links to third-party websites (e.g., YouTube, LinkedIn, X/Twitter). We are not responsible for the privacy practices of these websites. We encourage you to read the privacy policies of any third-party sites you visit.

 

11. Children's Privacy

Our Site is not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If you are a parent or guardian and believe your child has provided us with personal data, please contact us, and we will delete such information.

 

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

GoggleDocs Education

Email: goggledocsuk@gmail.com

We aim to respond to all requests within one month.

 

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

  1. Posting the new Privacy Policy on this page

  2. Updating the "Last Updated" date at the top of this policy

  3. Sending an email to our mailing list subscribers (for material changes)

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

 

14. Cookies Policy

What Are Cookies?

Cookies are small text files stored on your device when you visit our Site. They help us provide you with a better experience.

Types of Cookies We Use

Essential Cookies: Required for the Site to function. These cannot be disabled.

Analytics Cookies: Help us understand how visitors use our Site (e.g., Google Analytics). These collect anonymous information about:

  1. Pages visited

  2. Time spent on Site

  3. Traffic sources

  4. Device and browser type

Preference Cookies: Remember your settings and preferences.

Managing Cookies

You can control cookies through your browser settings. Please note that disabling cookies may affect Site functionality.

To manage cookies:

  1. Chrome: Settings > Privacy and security > Cookies

  2. Firefox: Settings > Privacy & Security > Cookies

  3. Safari: Preferences > Privacy > Cookies

  4. Edge: Settings > Privacy > Cookies

For more information about cookies, visit: https://www.allaboutcookies.org/

 

By using our Site, you acknowledge that you have read and understood this Privacy Policy.

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